Last Updated: February 2025

At Beyond The Spectrum ABA Therapy (BTS), we prioritize your privacy and are committed to protecting your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data when you visit our website or use our services. By accessing our website or utilizing our services, you consent to the practices described in this Privacy Policy. Please read it carefully to understand your rights and responsibilities regarding your personal data.

  1. Information We Collect

    We collect the following types of information from users of our website and services:

    • Personal Information: When you fill out forms or contact us directly, we may collect personal data such as your name, email address, phone number, postal address, and other information you provide.
    • Health Information (HIPAA-Compliant): For clients receiving therapy services, we may collect health-related data necessary for the provision of ABA therapy. This may include details about your child’s diagnosis, treatment plan, and progress. We adhere to HIPAA (Health Insurance Portability and Accountability Act) guidelines to ensure that all personal health information (PHI) is kept private and secure.
    • Usage Information: We collect data on how you interact with our website, such as IP addresses, browser types, operating systems, and information about the pages you visit. This helps us understand website usage patterns and improve your user experience.
    • Cookies and Tracking Technologies: We use cookies and similar technologies to collect information on your browsing preferences, such as the pages you visit and the actions you take on our site. Cookies help us improve the website’s functionality and offer a more personalized experience.

  2. How We Use Your Information

    We use the information we collect for the following purposes:

    • To Provide and Maintain Our Services: Personal and health information is used to deliver the therapy services you request and to manage your treatment or service plan.
    • To Communicate with You: We use your contact information to respond to inquiries, provide updates, and answer any questions you may have about our services.
    • To Improve Website and Service Experience: Your browsing behavior helps us understand your preferences, so we can improve the usability and content of our website.
    • Marketing and Promotions: With your consent, we may send you updates, newsletters, or promotional materials about our services and upcoming events. You may opt-out of these communications at any time.
    • To Comply with Legal Obligations: We may use your personal information as required by law, such as to respond to legal requests or prevent fraudulent activity.

  3. HIPAA Compliance

    As a provider of ABA therapy services, we comply with all applicable HIPAA regulations to protect the privacy of your health information. We will never use or disclose your child’s Personal Health Information (PHI) for marketing or fundraising purposes without your written authorization. Specifically:

    • Use of PHI: Your personal health information will only be used for the purpose of providing therapy services, including assessment, treatment, and communication related to your child’s care.
    • Disclosures: We will disclose PHI only when required by law or with your explicit written consent. For example, we may share PHI with a legal guardian or other healthcare providers involved in the care of your child, but only as needed to deliver services.
    • Employee Access: Only authorized personnel involved in treatment or administration will have access to your child’s PHI. Employees are prohibited from discussing or transmitting PHI in unauthorized ways (such as via text messages).
    • Protection of PHI: We implement strong safeguards, including encryption, secure storage, and restricted access to ensure your child’s health information is protected.

  4. Sharing Your Information

    We may share your personal information in the following cases:

    • Service Providers: We may share your data with trusted third-party vendors who assist us with administrative tasks, such as managing our website, processing payments, or communicating with you. These providers are required to safeguard your data and may only use it for the purposes specified.
    • Legal Compliance: If required by law, we may disclose your information in response to a subpoena, court order, or other legal process. We may also disclose your information to prevent fraud or enforce our terms and conditions.
    • No Sale of Personal Information: We do not sell or rent your personal information to any third parties for marketing purposes.

  5. Data Security

    We employ reasonable technical, physical, and administrative safeguards to protect your personal information from unauthorized access, disclosure, alteration, and destruction. However, no method of data transmission or storage is completely secure, and we cannot guarantee absolute security.

  6. Your Rights and Choices

    You have the following rights regarding your personal information:

    • Access and Correction: You have the right to request access to the personal data we hold about you and to correct any inaccuracies. To do so, please contact us using the details provided below.
    • Opt-Out of Marketing: You can opt out of receiving marketing communications at any time by following the unsubscribe instructions in our emails.
    • Revocation of Consent: You may revoke your consent to use or disclose personal data at any time, subject to certain legal or contractual restrictions.
    • Data Deletion: You have the right to request the deletion of your personal information, though we may retain certain data as required by law or for legitimate business purposes.

  7. Notification of Breach

    In the event of an unauthorized access to your personal or health information, we will notify you promptly if required by law. This will include the nature of the breach, the data affected, and steps we are taking to mitigate the impact.

  8. Changes to This Privacy Policy

    We may update this Privacy Policy periodically to reflect changes in our practices or to comply with new legal requirements. We will post any updates on this page, and the “Last Updated” date will be revised accordingly.

  9. Contact Us

    If you have any questions or concerns about this Privacy Policy or how your personal information is handled, please contact us.

    Beyond The Spectrum ABA Therapy (BTS)